SALARY RANGE: $4,287 - $5,211 per month
(Starting salary will vary between $4,287 - $4,716 per month)

The Southern Regional Office of the Administrative Office of the Courts (AOC) is seeking qualified applicants for an Administrative Coordinator II opportunity. The Southern Regional Office was established to provide a high level of direct assistance to the state trial courts located in the Southern California region. The office provides a wide variety of support to the trial courts including human resources, budget development, information systems, court consultative services, and legal advice.

The Administrative Coordinator II will perform a range of administrative support work related to several major judicial projects and committees. This is an extraordinary opportunity to become an integral part of this evolving regional office and to have a direct impact on the projects and committees that shape the quality of justice delivered throughout California!

RESPONSIBILITIES
• Coordinates administrative processes and program operations, following procedural guidelines;
• Identifies operational problems, considers alternatives, and recommends solutions;
• Coordinates the preparation and distribution of surveys; reviews data collected for completeness and appropriateness and enters data into a spreadsheet or database; generates standard and ad hoc reports for use by program analysts and managers;
• Reviews financial and/or statistical information for accuracy and reasonableness; uses standard financial and statistical software packages to perform calculations and numerical comparisons and generate reports, graphs, and charts;
• Arranges for meetings, conferences, and programs, including hotel, catering, room setup, audiovisual services, staff support, security, and local transportation;
• Makes business travel arrangements and reservations for judicial branch staff; uses specialized computer programs to make airline reservations directly; advises staff of travel options and alternatives; and
• Performs the full range of administrative duties in support of a particular function, such as recruitment or budget preparation.

MINIMUM EDUCATION AND EXPERIENCE
Equivalent to an associate degree, preferably with major course work in administration or business, and two years of experience organizing and coordinating administrative support for programs and/or projects.

Additional directly related experience may be substituted for the education on a year-for-year basis; additional directly related college-level education may be substituted for the experience on a year-for-year basis.

This experience will have provided the applicant with the following required knowledge, skills, and abilities:

• Prepare a variety of effective written materials (memos, meeting minutes, presentations, reports etc.);
• Organize and summarize data, and coordinate projects;
• Research, compile, and summarize data and information;
• Prepare clear and concise reports, correspondence, and other written materials;
• Use initiative and judgment within established guidelines;
• Organize, prioritize, and coordinate multiple work activities and meet critical deadlines;
• Establish and maintain effective working relationships with those contacted in the course of the work; and
• Demonstrate appropriate attention to detail

DESIRABLE QUALIFICATIONS
In addition to the minimum qualifications listed above, the successful candidate will possess advanced proficiency with Excel, PowerPoint, and relational databases. In addition, she/he will have the ability to organize and prioritize work, coordinate multiple work activities and meet critical deadlines, and successfully communicate with staff at all levels of an organization.

TO APPLY
This position requires the submission of our official application and response to the supplemental questionnaire. To complete an online application, please visit our Web site at http://www.courtinfo.ca.gov/careers/view.htm. To ensure consideration of your application for the earliest round of interviews, please apply by February 17, 2006; however, this position will remain open until filled.

Please refer to “Administrative Coordinator II, Job Req #2403” on your application materials and all correspondence.

Administrative Office of the Courts
455 Golden Gate Avenue, 7th Floor
San Francisco, California 94102-3688
415-865-4272 Telecommunications Device for the Deaf

I do appreciate the post to your members. Please post or redirect so the coverage is to individuals able to commute to the Santa Monica, CA site.

Symantec is the global leader in information integrity. We provide software, appliances, and services to help individuals, small and mid-sized businesses, and large enterprises secure and manage their most important asset-information.

This role will support a WW group of around 200 people, with about 50 in Santa Monica. There will be light support to a Sr. Director of Engineering and a Director of Product Management, but main activities will center around general support of the whole diverse and dispersed team. We are looking for mature attributes for multi-tasking and gracious interaction with a diverse group. The description is below. I anticipate the salary to be a base of around 45-50k with a 5% bonus (paid quarterly on quarterly earnings), overtime pay and full benefits which start day one.

Responsible for providing administrative and clerical support to relieve Symantec Security Response Sr. Director of Content & Intelligence and Director of Product Management of administrative details. Produce, proofread, and edit slightly complex correspondence and complete word processing/typing projects. Maintain filing systems, prepare and sort mail, and pick up and distribute information. Process forms, make copies, prepare faxes, and maintain and order office supplies. Act as a point of contact for facilities and IT helpdesk issues. May process purchase requisitions and expense reports. Set up appointments, schedule travel arrangements, answer phones, provide information to callers, and take messages. Organize meetings, reserve conference rooms and equipment, and coordinate catering service. Compile and analyze slightly complex information for inclusion in reports and prepare presentations. Act as an information resource on organization policies and procedures. Coordinate special projects and department activities. May be assigned to various functional areas of the company. Requirements : 3+ years advanced administrative support experience. Advanced skill in Microsoft Office applications (excel and power point in particular), phone systems, and e-mail. Experienced in booking travel for managers with high levels of travel and changes. Can handle calendars crossing time zones without error. Understands the need, and is experienced applying, tact in conversations. High School Diploma or equivalent Success Factors : Maintain travel & calendars for supported managers executed without error. Must be a team player skilled in developing strong relationships with other administrative support staff and all levels of management. Must possess an eagerness to learn, pay close attention to detail, have a talent for thinking ahead, and the capability of exercising sound judgment. About Symantec

Good morning, my name is Karim Jaude. Last week, I gave a speech to the wonderful IAAP in the City of Industry.

I am currently looking for an Assistant at my real estate firm. I spoke with Sharon Weber who was kind enough to help me in finding an assistant.

Sharon gave me your email address as my office is located in Brentwood and ideally would want someone who does not have to suffer the LA traffic.

Please see below for the desired qualifications. Thank you in advance for your help. If there are any questions, please do not hesitate to call me at 310-471-0650.

Looking to hire an administrative assistant. This is a 25-30 hour position with flexible hours which will eventually lead to full time.

Be proficient in computer skills: ACT database, Word, Excel, PowerPoint, and Microsoft Outlook. Strong command of the English language is a must, excellent communication skills, able to multi-task, and work independently.

Besides general office work at a home office, job will entail: research investment properties in California, Texas, and other adjacent states, assisting the President in making offers and counter offers, completing real estate transactions, and communicating with lawyers, bankers, escrow and title companies.

Bryman College's City of Industry campus is currently seeking an instructor for its Business Management/Administrative Assistant program. The goal of this nine-month program is to prepare students for entry-level administrative support positions in business and industry.

The available position is for our evening class which meets from 5:30 p.m. to 9:45 p.m., Monday through Thursday. Instructor candidates must have a bachelor's degree and a minimum of three years' business experience.

...I am sure that your membership includes individuals who would be ideally suited for this teaching opportunity, and I hope that you will pass this information along to them.

Denise Spurlock
Program Chair, Business and MIBC
Bryman College
12801 Crossroads Parkway South
City of Industry, CA 91746
(562) 908-2500 (telephone)
(562) 908-7656 (fax)
Dspurlock@cci.edu

Job Description: Sr. Administrative work including meeting minutes, meeting invitations, filing, Power Point presentations, Visio diagrams, etc.

5. Please describe your experience with Power Point presentations, and Visio diagrams.

Two successful, experienced financial planners doing investments and insurance need an Administrative Assistant to manage growth. Join the family as they expand their business. Become part of an intricate team in a success-oriented environment.

The Administrative Assistant is the gatekeeper, responsible for managing the flow of the office and maintaining the foundation of a fast paced, priority changing, professional environment.

If you are passionate about your life goals, looking for a job in a well-balanced office with potential for growth, and have excellent customer service skills with a pleasant nature, then you’re a candidate for this position.

Skills

Ø Interest in or knowledge of principles and practices of the financial planning, brokerage and/or life insurance industry

Ø Use of a PC with Windows, including word processing and spreadsheet applications

Abilities

Ø Represent the office with a pleasant voice and manner, sense of humor, patience, maturity and self-confidence both over the phone and in person

Education/Experience

* * * * * * * * * * * * * * * * * * * * * * * * *

TITLE:	EXECUTIVE ASSISTANT / INVESTOR RELATIONS COORDINATOR

REPORTS TO:	CHIEF FINANCIAL OFFICER

SALARY:	$50-65 K (DOE)

CLASSIFICATION:	FULL-TIME/EXEMPT

LOCATION:	ORANGE COUNTY, CA

ESSENTIAL JOB DUTIES AND RESPONSIBILITIES INCLUDE

Investor Relations

Ø Interface with financial analysts, portfolio managers and individual investors.

Ø Respond to regular information requests from shareholders and potential shareholders.

Ø Prepare/coordinate PowerPoint presentations and investor packages for road shows/investor trips, Quarterly Earnings, etc.

Ø Manage road show schedules/itineraries for senior management.

Ø Keep up-to-date database of management’ annual meetings/conference calls with investment firms/analysts.

Ø Responsible for coordination of Annual Meeting including site selection and shareholder material distribution.

Ø Develop and manage IR mailing lists and coordinate mass mailings.

Ø Prepare press releases and coordinate release date/time with PR Newswire, some SEC filings required.

Ø Keep up-to-date distribution lists for press releases to investor community.

Ø Run reports for firms/funds that should be targeted and reports of top homebuilding shareholders.

Executive Assistant

Ø Coordinate all aspects of travel for conferences, investor trips, and division meetings.

Ø Manage calendars and schedule meetings.

Ø Reserve and setup Conference Room for meetings (lunch, coffee, beverages)

Ø Answer phones (and back-up phones for other Executives)

Ø Screen sales calls

Ø Draft correspondence and maintain executive log

Ø Prepare quarterly expense reports.

Ø Assist in preparation for Analyst/Investor conferences, quarterly board meetings, earnings release/web cast, Presidents’ meetings

Ø Coordinate annual Bank Group Meeting

§ Communicate with attendees

§ Venue selection

§ Menus

§ Transportation

§ Recreation

§ PowerPoint Presentation

§ Binder Assembly (coordinate with all divisions)

Ø Maintain database for Analyst Reports

Ø Maintain/Update Senior VP/CFO contact database

Ø Review monthly corporate travel reports

§ Maintain rental car agreement with Avis

§ Negotiate corporate rates with hotels

Ø Assist other Executives as needed.

REQUIREMENTS:

· Advanced PowerPoint skills a must

· Highly proficient in Word, Excel, and Outlook

· Ability to handle confidential materials and situations

· Excellent communication skills

· Exceptional Communication Skills

· Ability to work overtime and weekends on occasion

For more information or consideration,

please contact and/or send resume to:

Debbie Neal

debbie.neal@compass-search.net

(949) 910-0110, ext. 112

(949) 910-0703 (fax)

	o	Answering and screening calls and e-mails for the President
	o	Keeping his schedule and booking appointments for him
	o	Take meeting notes and action items then prioritizing and e-mailing tasks to appropriate parties
	o	Acting as the President’s gatekeeper and Los Angeles liaison
	o	Coordinating travel, creating correspondence and presentations, and handling event planning
	o	Performing project and office management
	o	Other duties as necessary

	o	Competitive salary plus profit participation
	o	Four weeks paid time off yearly
	o	Medical PPO/vision/dental coverage
	o	401(k)
	o	Paid fitness club membership
	o	Onsite massage therapist
	o	And much more…

	o	Significant experience providing VP/SVP/President-level support in a growing company of 50+ employees
	o	Expert attention to detail
	o	Demonstrated experience supporting a busy Senior-level executive who works remotely a great deal of the time
	o	Financial, legal and/or service industry experience is preferred
	o	A four-year degree is ideal
	o	Strong typing and computer skills